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Thursday 11/10 2012
ASAR Newsletter October 2012


Renewal Notices for 2013
2013 Fees
Contribute to the work of ASAR
Online Database FAQ’s
Communication, Collection of Information and Privacy

Renewal Notices for 2013 

Please note that renewal notices for 2013 will be sent electronically to your nominated e-mail address.

If you joined the registry between 1 July 2012 and 31 December 2012 your renewal fee for 2013 will be waived.

Renewals for Accredited Medical Sonographers will commence in early February 2013.

For Accredited Medical Sonographers whose triennium ends on 31 December 2012, you must have met ASAR’s CPD requirements, before your renewal can be processed.

Renewals for Accredited Student Sonographers will commence in late March 2013.


Please ensure that your contact details including your email address are correct by visiting your profile on-line or contacting the ASAR office on (02) 8850 1144.

ASAR will ensure you receive ample notice of the due date for your renewal.

2013 Fees 

AMS Renewal : $99.00 including GST

CPD default Renewal:$150.00 including GST

Student Renewal: $99.00 including GST

Temporary Residents renewal: $99.00 including GST

Accreditation Fee (new applicants): $99.00 including GST

Reactivation: $55.00 including GST

Re-application Fee: $200.00 including GST

Bank fee for dishonoured cheque: $9.00

Duplicate Certificate: $20.00 including GST

Please note that unless requested, receipts for payment of fees will not be posted.
A paid tax invoice can be printed out from your online personal profile.


Cotribute to the work of ASAR 

The ASAR Board of Directors invites individuals with relevant experience and skills to join the ASAR Continuing Professional Development (CPD) Committee. Please refer to the draft terms of reference for the CPD Committee for detailed information on the functions of the committee.

Interested individuals are requested to complete the Expression of Interest form and submit this along with the following documents:

  • Curriculum Vitae
  • Personal Statement identifying the strengths they could bring to the CPD Committee (limited to 300 words),
  • Names of two referees.

Expressions of Interest will be considered by the ASAR Board who will then select those candidates that best fit the purpose and functions of the CPD Committee.

Online Database FAQs 

How do I login to my personal profile?
To login to your personal profile you need to have a valid email address on your profile.
You access your profile by:

  • Going to the members area of the ASAR website
  • Entering your email address as your username and your password

You should have been emailed a password when the new system went live in December 2011. If you do not have a password, click on the ‘forgot password’ link at the login screen and it will be emailed to you.

I paid my renewal online but it is not showing up as paid in my profile
ASAR uses Secure Pay, which is an online payment gateway. When you pay your renewal it can take up to 24 hours for the payment to be recorded in your profile. This is because the online database runs a ‘house cleaning’ script at midnight to update all records.

Is the payment gateway secure?
The payment gateway is secure. ASAR is using Secure Pay, which has been in existence for over 10 years.

Why do I receive email reminders stating that currently there are one or more tasks that may require attention in the near future?
The online database generates automated personal reminders for individual Sonographers on the Registry.

The automated reminders are sent fortnightly.

You may receive a reminder regarding one or more of the following:

  • Evaluation period renewal is pending the resolution of other issues
  • Requirements for ASAR CPD Program have not been satisfied
  • Non-ASAR CPD report pending
  • Requirements for a non-ASAR CPD Program have not been satisfied
  • Annual confirmation of CPD Program required
  • Visa expiring within 90 days
  • Visa expired
  • Audit of CPD not satisfied
  • CPD Points Reminder
  • New Invoice
  • Overdue Invoice

How do I nominate my CPD Program for 2013?
Each year at renewal time, Accredited Medical Sonographers on the Registry need to nominate their CPD program for the year.

This can now be done online by logging into your member account and clicking on Add CPD Program button in My CPD then click CPD Program section.

Will I still receive an ASAR registration card?
From 2012, ASAR will no longer be mailing the plastic ASAR registration cards. All active Sonographers on the Registry with no outstanding issues are able to generate a confirmation of their membership from their personal profile.

The confirmation generated from your profile contains the same information that was previously provided on the ASAR registration card.

Will I receive a receipt in the post for payment of my renewal?
No, your paid tax invoice is your receipt and this can be printed out from your personal profile.

How do I get assistance if I am having problems with my personal profile?
You can lodge a ticket with the support desk by clicking on member support on the homepage of the website, email: or call ASAR on (02) 8850 1144.


Communication, Collection of Information and Privacy 

ASAR only collects, stores, uses and discloses personal information that is necessary for the Company to carry out its functions and achieve its objects as defined in the ASAR Constitution.

ASAR voluntarily adheres to the National Privacy Principles.

ASAR’s primary form of communication is electronic, i.e. emails and e-newsletters. ASAR’s secondary form of communication is mail and facsimile.

In order to carry out its functions and achieve its objects as defined in the ASAR Constitution, ASAR communicates with a number of individuals and organisations including but not limited to:

  • Accredited Medical Sonographers on the Registry
  • Accredited Student Sonographers on the Registry
  • Accredited Medical Sonographers who are voting members of ASAR (the Company)
  • Medicare Australia
  • Individuals who have applied for enrtry onto the Registry
  • Individuals who have questions about eligibility requirements for entry onto the Registry
  • Professional Bodies
  • Vendors
  • Department of Health and Ageing (DoHA)

Depending on the nature of the relationship with ASAR, information collected may include:

  • Name, gender, date of birth, educational qualification, employer and employment position
  • Information relating to home, work or other address, phone and fax numbers, email and web addresses
  • Status of CPD and related activities
  • Accreditation status on the ASAR register
  • Status on the register of voting members
  • For employees of ASAR, information documenting tax file numbers, letters of appointment and employment contract, work history, bank account details, salary records and leave taken or accrued.

The full ASAR Privacy Policy is available on the ASAR website:

If you have any questions or concerns regarding ASAR communications or Privacy please contact Liane Walters, Executive Officer via email: or telephone (02) 8850 1144.